💼 Consulting Fees Calculator
Calculate consulting revenue and fees
Your consulting rate per hour
Billable hours per day (default: 8)
Working days per week (default: 5)
Average weeks per month (default: 4.33)
Percentage of time billable (default: 100%)
How to Use This Calculator
Enter Your Hourly Rate
Input your consulting hourly rate. This is what you charge clients per hour.
Set Your Schedule
Input hours per day, days per week, and weeks per month. Defaults are provided for typical consulting schedules.
Set Utilization Rate
Input the percentage of time you're billable (e.g., 80% means 80% of your time is billable). Default is 100%.
Review Results
Examine your daily, weekly, monthly, and annual revenue projections based on your consulting rate and schedule.
Formula
Billable Hours:
Billable Hours/Day = Hours/Day × Utilization Rate
Billable Hours/Week = Billable Hours/Day × Days/Week
Billable Hours/Month = Billable Hours/Week × Weeks/Month
Revenue:
Revenue = Billable Hours × Hourly Rate
Annual Revenue = Monthly Revenue × 12
Example: Full-Time Consultant
Hourly Rate: $100, Hours/Day: 8, Days/Week: 5, Weeks/Month: 4.33, Utilization: 100%
Billable Hours/Month: 8 × 5 × 4.33 = 173.2 hours
Monthly Revenue: 173.2 × $100 = $17,320
Annual Revenue: $17,320 × 12 = $207,840
Example: Part-Time Consultant
Hourly Rate: $150, Hours/Day: 4, Days/Week: 3, Weeks/Month: 4.33, Utilization: 80%
Billable Hours/Month: (4 × 0.8) × 3 × 4.33 = 41.6 hours
Monthly Revenue: 41.6 × $150 = $6,240
Annual Revenue: $6,240 × 12 = $74,880
About Consulting Fees Calculator
The Consulting Fees Calculator helps consultants and freelancers calculate potential revenue based on their hourly rates, work schedule, and utilization rates. This tool projects daily, weekly, monthly, and annual revenue, helping you set rates, plan your schedule, and understand income potential.
When to Use This Calculator
- Rate Setting: Determine appropriate hourly rates to meet income goals
- Revenue Planning: Project revenue based on your consulting schedule
- Income Goals: Calculate how many billable hours needed to reach income targets
- Schedule Planning: Understand revenue implications of different schedules
- Utilization Analysis: See how utilization rate affects revenue
- Client Pricing: Set project rates based on hourly rate and time estimates
Why Use Our Calculator?
- ✅ Revenue Projections: Calculate revenue across multiple time periods
- ✅ Flexible Scheduling: Model different work schedules and utilization rates
- ✅ Rate Analysis: Understand how hourly rate affects total income
- ✅ Quick Calculation: Instant revenue projections from your inputs
- ✅ Free Tool: No cost for essential consulting business planning
Common Applications
- Independent Consultants: Plan income and set rates for independent consulting
- Freelancers: Calculate revenue potential for freelance work
- Consulting Firms: Model revenue for consulting teams
- Part-Time Consultants: Calculate income from part-time consulting
Tips for Best Results
- Realistic Utilization: Account for non-billable time (admin, marketing, breaks)
- Market Rates: Research market rates for your expertise and location
- Expense Consideration: Remember to account for expenses when setting rates
- Seasonal Variations: Consider seasonal fluctuations in consulting demand
- Growth Planning: Model different scenarios as your business grows
Frequently Asked Questions
What is utilization rate?
Utilization rate is the percentage of your working time that's billable to clients. If you work 8 hours but only 6 are billable, your utilization is 75%. Non-billable time includes admin, marketing, training, and breaks.
How do I determine my hourly rate?
Consider your desired income, expenses, market rates, experience level, and value delivered. A common approach is: (Desired Income + Expenses) / Billable Hours. Research market rates for your expertise.
What's a realistic utilization rate?
Full-time consultants typically achieve 70-85% utilization. Independent consultants may have lower rates (60-75%) due to business development time. Part-time consultants often have higher rates since they focus on billable work.
Should I use fixed rates or hourly rates?
Both have pros and cons. Hourly rates are simpler and ensure you're paid for all time. Fixed rates can be more profitable if you're efficient, but require accurate time estimates. Many consultants use both depending on project type.
How do I account for expenses?
Calculate your total expenses (overhead, benefits, taxes, etc.) and add them to your desired income. Then divide by billable hours to get your minimum hourly rate. Don't forget to include profit margin.
What if I have variable hours?
Use average hours per week or month. You can also calculate multiple scenarios (high, medium, low) to understand revenue range. Track actual hours to refine your projections.