👥 Full-time Equivalent (FTE) Calculator
Calculate FTE from employee hours
Standard full-time hours (typically 40 hours/week)
Employee Hours per Week
How to Use This Calculator
Set Full-time Hours
Enter the standard full-time hours per week (typically 40 hours). This is the baseline used to calculate FTE.
Enter Employee Hours
Add each employee's hours per week. You can add multiple employees by clicking "Add Employee".
Calculate
Click calculate to see the total FTE, which represents how many full-time equivalent employees you have.
Review Results
Use the FTE to plan staffing, calculate costs, compare departments, and understand workforce capacity.
Formula
Full-time Equivalent (FTE):
FTE = Total Hours Worked / Full-time Hours per Week
Total Hours:
Total Hours = Sum of All Employee Hours per Week
Example 1: Mixed Workforce
Full-time: 40 hrs/week, Employees: 2 @ 40 hrs, 3 @ 20 hrs, 1 @ 30 hrs
Total Hours: (2 × 40) + (3 × 20) + (1 × 30) = 80 + 60 + 30 = 170 hours
FTE: 170 / 40 = 4.25 FTE
This means 170 hours equals 4.25 full-time employees
Example 2: Part-time Only
Full-time: 40 hrs/week, Employees: 5 @ 20 hrs each
Total Hours: 5 × 20 = 100 hours
FTE: 100 / 40 = 2.5 FTE
5 part-time employees equals 2.5 full-time equivalents
About Full-time Equivalent (FTE) Calculator
The Full-time Equivalent (FTE) Calculator helps businesses convert part-time and varying work hours into a standardized measure of full-time employees. FTE is a critical metric for workforce planning, budgeting, compliance reporting, and comparing departments or organizations. It allows you to understand your total workforce capacity regardless of how hours are distributed among employees.
When to Use This Calculator
- Workforce Planning: Determine total workforce capacity for planning and budgeting
- Budget Calculations: Calculate labor costs and budget allocations based on FTE
- Compliance Reporting: Report FTE for regulatory requirements (ACA, employment laws)
- Department Comparison: Compare workforce sizes across departments regardless of part-time mix
- Cost Analysis: Calculate per-FTE costs and productivity metrics
- Staffing Decisions: Determine if you need to hire additional staff based on FTE needs
Why Use Our Calculator?
- ✅ Multiple Employees: Handle any number of employees with different hours
- ✅ Flexible Standard: Set your own full-time hours standard
- ✅ Quick Calculation: Instantly calculate FTE from employee hours
- ✅ Clear Results: Easy-to-understand FTE and total hours display
- ✅ Free Tool: No cost for essential workforce planning
Common Applications
- HR Planning: Plan workforce needs and staffing levels
- Healthcare: Calculate FTE for hospital staffing and nurse-to-patient ratios
- Education: Determine faculty and staff FTE for schools and universities
- Government: Report FTE for public sector workforce planning
Tips for Best Results
- Accurate Hours: Use actual hours worked, not scheduled hours
- Consistent Standard: Use the same full-time hours standard across all calculations
- Regular Updates: Recalculate FTE regularly as employee hours change
- Seasonal Adjustments: Account for seasonal variations in hours
- Overtime Consideration: Decide whether to include overtime hours in FTE calculations
Frequently Asked Questions
What is Full-time Equivalent (FTE)?
FTE is a unit that represents one full-time employee working the standard full-time hours. For example, if full-time is 40 hours/week, two part-time employees working 20 hours each equals 1.0 FTE (40 total hours / 40 full-time hours).
What's the standard full-time hours per week?
In the US, 40 hours per week is the standard full-time definition. However, some industries or countries use different standards (35, 37.5, or 38 hours). Use your organization's standard or the relevant regulatory standard.
Should I include overtime hours in FTE?
It depends on your purpose. For workforce planning, you may want to include overtime. For compliance reporting (like ACA), only include regular hours up to full-time threshold. Typically, overtime is excluded from FTE calculations.
How do I calculate FTE for a department?
Sum all employee hours in the department for a period (week or month), then divide by the full-time hours for that period. For monthly FTE, sum monthly hours and divide by (full-time weekly hours × weeks in month).
Can FTE be greater than the number of employees?
Yes! If employees work more than full-time hours, FTE can exceed the employee count. For example, 10 employees each working 48 hours/week = 480 hours / 40 = 12.0 FTE.
How is FTE used in ACA compliance?
Under the Affordable Care Act, employers with 50+ FTE must offer health insurance. FTE is calculated by combining full-time employees (30+ hrs/week) with part-time employee hours converted to FTE. Only employees working 30+ hours count as full-time for ACA.