Time Card Calculator
Keep details of each work block to total the day’s hours, apply rounding rules, and estimate earnings.
Set to 0 for no rounding. Common payroll rounding is 5, 6, or 15 minutes.
Daily Summary
Total entries
2
Hours worked
7.5 h
Includes rounding rules and breaks
Estimated pay
$225
How to Use This Calculator
Log each shift or time block
Enter start/end times and break minutes for each continuous work period.
Apply rounding rules if required
Payroll often rounds to the nearest 6 or 15 minutes. Set the round value to match company policy.
Verify totals and pay
Check the total hours and multiply by your hourly rate to estimate daily earnings before overtime or taxes.
Formula
Hours per Entry = (End − Start − Break) ÷ 60
Total Hours = Sum(Hours per Entry) [± Rounding]
Pay = Total Hours × Hourly Rate
Example: 09:00–12:30 (0 break) + 13:30–17:30 (0 break) = 7.5 hours. At $30/hour you earn $225.
Time Tracking Tips
Accurate timecards prevent payroll disputes and ensure compliance with labor laws. Summarize daily to avoid forgetting hours.
- Record breaks immediately—small gaps add up over the week.
- Use timers or apps for consistent start/end logging.
- Note overtime thresholds (e.g., >8 hours/day) for accurate pay.
- Archive time entries for audit and invoice support.
Frequently Asked Questions
How do I handle overnight shifts?
The calculator accounts for overnight shifts by adding 24 hours if the end time is earlier than the start time. Ensure you log the correct day.
Can I track weekly totals?
Export daily totals and sum them in a spreadsheet. Future versions may include weekly aggregation.
Does rounding also apply to breaks?
Rounding applies to the total net minutes. If your policy rounds break time separately, adjust entries manually before calculating.
Will this calculate overtime?
Not directly. Compare total hours to daily or weekly overtime thresholds and apply rates accordingly.